BIS 155 Lab 4 of 7: Create Address Labels
Create labels for the letters. The XYZ Corporation wishes to use
mailing labels to address the envelopes. They own 8 1/2 x 11? sheets of label
paper with 1? by 4? labels, which they purchased from Office
Depot.
Download the Lab 4, Step 3 Instructions.
A. Create
a new file for printing labels.
B. Merge data from your Excel spreadsheet into the new label
document.
Submit your completed workbook and the two Word
documents (merged letters and merged labels) to the Dropbox. Make sure you post
a comment about what you learned when submitting the files.
3: Create Address Labels (15 points)
Create labels for the letters. The XYZ Corporation wishes to use
mailing labels to address the envelopes. They own 8 1/2 x 11? sheets of label
paper with 1? by 4? labels, which they purchased from Office
Depot.
Download the Lab 4, Step 3 Instructions.
A. Create
a new file for printing labels.
B. Merge data from your Excel spreadsheet into the new label
document.
Submit your completed workbook and the two Word
documents (merged letters and merged labels) to the Dropbox. Make sure you post
a comment about what you learned when submitting the files.
Scenario/Summary
You work with the XYZ Corporation Charitable Trust allows you to
demonstrate your expertise with Excel. The trust is sponsoring an auction, and
you have received a list of all donors who have contributed to this auction. The
list was pulled from the Corporations database as a comma separated text file.
You have been asked to create a letter that will go out to each of the
contributors that will accept their donation. Tickets to the event will be
enclosed. The letter requires that you provide the following pieces of
information:
Full Name and Address First Name Donated Item Value Number of tickets requested Deliverables
You will turn in one spreadsheet and two Word documents. You
will locate the following files in DocSharing (Lab Materials folder):
wk4_trust.txt and wk4_trust_letter.docx. You will submit the following three
items: one Excel spreadsheet (Lab4_yourlastname.xlsx), one letter
(Lab4_yourlastname.docx), and one sheet of labels
(Lab4_yourlastname_labels.docx). When submitting the workbook and Word
documents, provide a comment in the Dropbox comments area explaining what you
learned from completing this lab activity.
B S T E P S
STEP 1: Import text file into a
spreadsheet and clean up data (20 points)
Download the Lab 4, Step 1 Instructions.
A. Import the text file into Excel and save
as lab4_yourlastname.xlsx. Import only the data you will need for your
letter.
B. Separate the first and last names into two columns so that
you may use the first name in a Mail Merge. Make sure the fields are named
LastName and FirstName.
C. Check the accuracy of all data by using the Spelling tool in
the Proofing group.
STEP 2: Create Merge Document
(15 points)
Download the Lab 4, Step 2 Instructions.
A. Open the wk4_trust_letter document in Word. Make sure that
the document is in the same folder as the Excel spreadsheet. This will make it
easier to work with the two documents during the Merge process.
B. Merge information from your Excel spreadsheet into the Word
document. Your completed Merge will look like the following when
complete:
9/27/2007
XYZ Corporation Charitable Trust
123 Adams
Street
Pittsburgh, PA 15697
Shelly Martin
123 North
Street
Pittsburgh, PA 15697
Dear Shelly,
Thank you for
your generous donation to the XYZ Corporation Charitable Trust Fundraiser. We
are delighted to accep the following donation:
Item: Massage
Item
Value: $50.00
Enclosed you will find the 2 tickets you requested for this
Fundraising event, which will take place on Friday, October 24, 2007. We will
be looking forward to seeing you and giving your personal thanks.
Thank
you again for you support of the fund. The proceeds will support international
annual rescue efforts.
With Special thanks,
Jeoffrey
McMillan
Charitable Trust President
XYZ Corporation
3: Create Address Labels (15 points)
Create labels for the letters. The XYZ Corporation wishes to use
mailing labels to address the envelopes. They own 8 1/2 x 11? sheets of label
paper with 1? by 4? labels, which they purchased from Office
Depot.
Download the Lab 4, Step 3 Instructions.
A. Create
a new file for printing labels.
B. Merge data from your Excel spreadsheet into the new label
document.
Submit your completed workbook and the two Word
documents (merged letters and merged labels) to the Dropbox. Make sure you post
a comment about what you learned when submitting the files.
